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State Hospital Records Research Request

$ 5.00

For this research service, Library Staff will search for one patient in one institution's records.

State Hospital Records Requests may take up to 60 business days to complete.

Price:
Index Search Only: $5
Extended State Hospital Records Search: Not Currently Available

MNHS Members receive 10% discount at checkout


Turnaround:
Research is usually completed and sent via email within 60 business days.


About this Research Service:

At this time, only an index search is available. We expect a more extended records search to be available later in 2021. 

Staff will search in the card, ledger/register, and digital indexes for one patient in one specified hospital, and send a digital copy or transcription of the materials found.

We will send the best possible copy, but it is possible that some items may be illegible due to writing or condition. Some information in indexes was recorded using institutional codes and/or abbreviations.

Index materials of this nature include varying types of information.  Most include:
  • Full Name
  • Admission Date
  • Discharge Date
  • Patient Number
Some may include information about:
  • County of admission
  • Health (vaccines, diagnosis, etc.)
  • Death (if the patient died while at the institution)
  • Parole or escape
  • Payment or finances
  • Family contacts
  • Other hospital admissions or transfers
There is an Index Range listed with each hospital's name in the drop-down options. Do not order index searches outside of a hospital’s date range, as there will be no substantive information available and your order will be cancelled upon submission.  

 

Restrictions on access: Patient records contain private information about individuals and access to many of them is restricted.  Patient records are generally restricted for 75 years from the date of the last entry on the record.  If restricted information is present, it will be clearly redacted.  If the item is fully restricted, staff will contact you about next steps.   

Questions?  Email: reference@mnhs.org

Mail: MNHS Library, attn: State Hospital Record Request, 345 W. Kellogg Blvd., St. Paul, MN 55102  

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